Purchase-to-Pay (Procurement)(Intern)

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background.  At BASF, careers develop from opportunities. 

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF !

Objectives of Position

• Provides procurement transaction processing support to deliver procurement services identified within the Procurement Services to BASF group companies in accordance with established policies, guidelines, processes and work procedures, which in compliance with BASF procurement policies and local company legal and statutory requirements.
• Work closely with other service delivery streams to ensure smooth purchase-to-pay integration

Main Tasks

Purchase Order (PO) Management

• Assign source of supply for the Purchase Requisitions which can be called-off by OA.
• Assist buyers in creation of the purchase orders as per the agreed terms and conditions
• Generate open PR report on daily basis and communicate with buyers to obtain information to enable PO issuance.
• Perform PO monitoring including order confirmation from suppliers and maintain AB key in PO
• Manage order changes, track and trace the PO and communicate with vendor for order confirmation
• Coordinate with the buyers and planners to ensure that all the automated POs are sent to the vendors without any delay.

Contract Management

• Create and maintain outline agreements in SAP based on agreed terms and conditions such as price, header validity and target quantity.
• Assist buyers to create and maintain outline agreements, E-Catalogs in SAP as per the agreed terms and conditions\

Workcycle

• Support Accounts Payable via workcycle for invoice discrepancies, if required
• Support payment enquiry request by liaising with Finance team
• Assist issue and error handling of Goods Receipt to support iBP, if required

Admin Support

• Create and maintenance of vendor master data in SAP & support Vendor Master Data Team
• Support supplier onboarding process

Others

• Ensure usage and support implementation of globally defined processes to drive operational excellence (e.g. Procurement Guidelines, Work Instructions etc.)
• Perform any other duties or tasks as assigned by Manager or Team Specialist

Requirements

• Tertiary education preferably in Business Administration / Supply Chain Management / Logistics / Procurement
• Functional knowledge and skills in using Microsoft applications, i.e. Words, Excel, PowerPoint
• SAP skills will be of an added advantage
• Good analytical, organizational, communication and interpersonal skills
• Fluent in spoken and written English
• Knowledge of any other Asian language will be an added advantage
• Proactive and able to work under pressure and independently. Must have high sense of responsibility and commitment

The BASF Service Hub Kuala Lumpur (BASF Asia-Pacific Service Centre Sdn Bhd) is strategically located in the capital city of Malaysia. Since its inception in 2005, the hub has expanded from 130 employees to over 1,300 employees currently and is expected to keep growing. As an ISO 9001:2005 certified organization, the Service Hub Kuala Lumpur is committed to delivering high quality expertise and services in finance, people, supply chain, EHSQ (environment, health, safety, quality), product safety and digital.

We take pride in providing our business services to BASF companies and affiliates across 20 markets in the Asia Pacific region and beyond. Moreover, we offer our services in 8 different languages to cater to the diverse needs of our stakeholders. Our focus on competency and technology-driven solutions allows us to consistently deliver exceptional services, thereby contributing to the success of our businesses. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay, which cover the European and American regions.

BASF Service Hub Kuala Lumpur was recognized with nine prestigious awards in 2024, reflecting its commitment to creating a vibrant, inclusive, and empowering workplace. These awards include winning the title of Operational Excellence in HR at the GBS Asia Awards 2024, multiple accolades at the Life at Work Awards 2024, where the hub was recognized as First Runner-up for Workplace Excellence (International Organization) and CEO Champion (International Organization), as well as Second Runner-up for Best International Organization. The hub also won the title for Excellence in Learning Tech Advancement System and a Certificate of Excellence in Talent Management and Leadership at the HRD Awards 2024. Furthermore, the hub secured a Bronze Award for Excellence in Digital Transformation at the HR Excellence Awards 2024 and received a Bronze Award for Human Resources Impact and an Honorary Award for Creative Talent Management Impact at the SSON Impact Awards Asia 2024.

At BASF, we create chemistry for a sustainable future. Our ambition: We want to be the preferred chemical company to enable our customers’ green transformation. We combine economic success with environmental protection and social responsibility. Around 112,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio comprises, as core businesses, the segments Chemicals, Materials, Industrial Solutions, and Nutrition & Care; our standalone businesses are bundled in the segments Surface Technologies and Agricultural Solutions. BASF generated sales of €65.3 billion in 2024. BASF shares are traded on the stock exchange in Frankfurt (BAS) and as American Depositary Receipts (BASFY) in the United States. Further information at www.basf.com.